Privacy Policy (MiBAN 2026 / SciViD)

Effective date: [20.08.2025]

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Who We Are (Data Controller)

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MiBAN 2026 – International Conference on Microfluidics for Bio-, Agri- & NanoTech (including the Innovation Forum: Academia–Industry) is organized and fiscally hosted by SciViD Publisher Pty Ltd (“SciViD”) in collaboration with the NanoTRIZ Innovation Institute (Brisbane, Australia).
Contact: founder@nanotriz.com · editor@scividjournal.com
Postal: Brisbane, QLD, Australia

This policy explains how we collect, use, store, and share personal information when you visit our websites (including microfluidics.scivid.org), register for MiBAN 2026, submit abstracts/papers, or participate in our events and proceedings.

 

This policy is informational and not legal advice. By registering or using our sites you agree to this Privacy Policy.

What We Collect

• Identity & contact data: name, title, affiliation, country, email, phone.

• Professional data: research area, biography, ORCID, presentation title/abstract, co-authors.

• Content you submit: abstracts, slides, posters, full papers, videos, images, consent forms.

• Transaction data: registration category, invoice details, payment status (payments are processed securely by third-party providers; SciViD does not store full card numbers).

• Technical data: IP address, device/browser type, pages visited, timestamps, cookies and similar technologies for security and analytics.

• Communications: inquiries, support requests, and your preferences (e.g., email opt-in).

 

How We Use Your Information

• Registration & event delivery: to process registrations, schedule talks, issue confirmations/invoices, badges, certificates.

• Peer review & publishing: to manage submissions and (if accepted) publish conference proceedings in SciViD – Journal of Video Science with DOIs (text and/or video articles).

• Operations & safety: access control at venues, incident handling, compliance with venue/insurance requirements.

• Updates & notices: send programs, deadlines, logistics, policy changes.

• Analytics & improvement: site reliability, fraud prevention, usability.

• Legal & compliance: tax/audit records, responding to lawful requests.

 

Legal Bases (GDPR/UK GDPR where applicable)

• Contract performance (registration, publishing agreement).

• Legitimate interests (event security, analytics, preventing abuse, maintaining a scholarly record).

• Consent (marketing emails; recordings and portrait rights where required).

• Legal obligation (tax, accounting, safety).

You may withdraw consent at any time (does not affect prior lawful processing): use the unsubscribe link in emails or contact us.

 

Publications, Recordings & Likeness

• Presenters’ names, affiliations, abstracts/titles will appear in the public program and abstract book.

• Accepted contributions may be published with a DOI in SciViD Proceedings (text and/or video). Published items become part of the permanent scholarly record and are intended to remain public.

• The conference may include photography, audio and video recording. By entering the venue or speaking online you may be recorded. If you do not wish to be photographed/recorded, contact us in advance; we will provide reasonable accommodations (e.g., no-photo lanyard, camera avoidance near your seat), but some incidental capture may be unavoidable in public spaces.

 

Cookies & Similar Technologies

We use necessary cookies for site operation and session security, and (where enabled) analytics/measurement cookies to improve the service. You can control cookies via your browser settings. If you use our forms, embedded video or payment widgets, their providers may set cookies according to their own policies.

 

Sharing & International Transfers

We do not sell personal data. We may share data with:

• Service providers (“processors”) that support the conference and journal (e.g., website hosting such as Wix, form/abstract systems, video platforms, email delivery, payment gateways such as Wix Payments/Stripe/PayPal, teleconferencing like Zoom/Teams).

• Co-organizers/committees solely for scientific program delivery and peer review.

• Lawful authorities when required by law or to protect rights and safety.

Data may be processed outside your country (including outside Australia and the EU/UK). Where required, we rely on appropriate safeguards (e.g., standard contractual clauses).

 

Data Retention

• Registration, invoices and tax records: retained for the period required by law (typically 5–7 years).

• Abstracts, programs, published proceedings (text/video with DOI): retained indefinitely as part of the scholarly record.

• Support inquiries/general correspondence: up to 24 months after event close, unless needed longer for legitimate interests or legal reasons.

• Marketing consents: until you opt out.

 

Your Rights

Depending on your jurisdiction, you may have rights to access, rectify, delete, restrict or object to processing, portability, and to withdraw consent. To exercise rights or ask questions, email founder@nanotriz.com or editor@scividjournal.com. We may need to verify your identity before acting on a request. Note: deletions cannot apply to already-published scholarly records (programs/proceedings) except for proven legal/ethical reasons.

Security

 

We use administrative, technical, and physical safeguards appropriate to the risks (encryption in transit, access controls, least-privilege, audit trails). No method is 100% secure; please use strong passwords and do not email card numbers.

 

Children

Our events and sites are intended for professionals and students aged 16+. If you believe a minor’s data was provided without appropriate consent, contact us to remove it where applicable.

 

Changes

We may update this policy to reflect operational, legal or technical changes. The “Effective date” will be revised; material changes will be announced on the website or by email to registered participants.

 

Contact

Privacy questions or requests: founder@nanotriz.com · editor@scividjournal.com
Postal: SciViD Publisher Pty Ltd, Brisbane, QLD, Australia