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SUBMISSION

TEXT-BASED PAPER SUBMISSION — MiBAN 2026

Stage 1 — Abstracts (for Oral Presentations)

  • We invite abstracts for 20-minute oral talks scheduled within the technical sessions (≈15–17 min talk + 3–5 min Q&A).

  • Abstracts should clearly state objective, method, key results, and significance (≈250–300 words; one optional figure or schematic allowed). Include 3–5 keywords and the presenting author indicated with an asterisk.

  • Evaluation emphasizes relevance to MiBAN themes, originality, clarity, and potential impact, as well as methodological rigor and readiness for discussion/translation.


Stage 2 — Post-Conference Manuscripts (optional)
After the conference, presenting authors may choose to submit one of the following for the proceedings:

  • Full Papers (5–6 pages): complete studies with results, analysis, statistics, and conclusions.

  • Short Papers (1–3 pages): concise communications of emerging findings, validated methods, datasets, or conceptual advances.
    Page limits are inclusive of figures, tables, and references.


Submission Format & Portal

  • Language: English. File type: PDF generated from the official LaTeX/Word templates.

  • Formatting: A4 page, standard margins; vector graphics (PDF/SVG) or high-resolution raster (≥300 dpi); SI units, scale bars, and error bars with definitions. Equations numbered sequentially.

  • Authorship & IDs: Include affiliations and emails; ORCID for corresponding author is recommended.

  • Portal: Submissions are managed through the MiBAN 2026 Submission Portal (details on the conference website). Each submission must designate a corresponding author and a presenting author.


Review, Ethics & Publication

  • Peer Review: Full papers undergo rigorous single-blind peer review; short papers receive editorial/technical review for clarity, correctness, and relevance.

  • Integrity: All submissions are screened for plagiarism and duplicate publication (self-plagiarism included). Conflicts of interest and funding sources must be disclosed.

  • Compliance: Where applicable, include ethics approvals/consent (human/animal), biosafety statements, and data/material transfer acknowledgments.

  • Open Science: Data and code availability statements are encouraged; link to repositories when possible. Preprints are allowed, but simultaneous submission to other venues is not.

  • Proceedings: Accepted full and short papers appear in the MiBAN 2026 conference proceedings. A subset of high-quality works may be invited to the SciViD post-conference proceedings (peer-reviewed, DOI-assigned) with an optional SciViD Video Science companion to enhance visibility, reproducibility, and reach.

  • Rights & Access: Proceedings copyright/licensing terms (including open-access options, e.g., CC BY) will be posted on the portal.


Tentative Deadlines

  • Abstract submission: TBA (2025)

  • Abstract decision: ~2–3 weeks after submission

  • Post-conference manuscript submission: TBA (2026)

  • Manuscript decision: ~2–3 weeks after submission

  • Presenter registration deadline: TBA (2026) — required to retain program slot


Presentation & Awards

  • All accepted abstracts are oral presentations (no posters). Session chairs may request slide decks in advance to ensure AV compatibility.

  • Eligible submissions may be considered for Best Conference Paper and Best Student Paper (student status verified at submission).

  • Works published with the SciViD video option may be featured in the “Science in Action” showcase.


Policies & Registration

  • Registration policy: One registration covers one presentation; a second presentation requires an additional fee (maximum two talks per presenter).

  • Who must register: All participants—including session organizers, plenary/keynote speakers, and committee members—must register.

  • Remote/recorded talks: Permitted only by exception (e.g., visa issues, illness, force majeure) with prior approval; a live Q&A surrogate may be requested.

  • Visa & letters: Acceptance notifications can be used to request visa invitation letters once registration is complete.


This framework is designed to ensure rigorous scholarship, transparent methods, and efficient dissemination, while giving authors flexible pathways to maximize the scientific and translational impact of their work at MiBAN 2026.

SciViD Video Paper Submission Guidelines — MiBAN 2026

Overview
In addition to traditional written papers, MiBAN 2026 authors are encouraged to submit a companion SciViD video paper. This multimedia format communicates methods and results with visual clarity, strengthens reproducibility, and broadens global accessibility.

What to Submit

  • Manuscript basis:
    Begin with a standard manuscript (5–6 pages for full papers or 1–3 pages for short papers), in English, submitted as PDF using the conference templates.

  • Video script (recommended):
    Include a brief script or storyboard outlining the problem statement, key methods, critical steps, main results, and take-home messages. Indicate any planned animations, schematics, or demonstrations.

  • Optional assets:
    Figures, lab footage, screen captures, instrument schematics, animations, and data visualizations may be listed with preferred sequence and captions.


Peer Review and Publication

  • Scientific review:
    Video papers undergo the same rigorous peer review as text papers. Reviewers evaluate scientific quality, clarity, and reproducibility of both the manuscript and the proposed video content.

  • Indexing and citation:
    Accepted SciViD video papers receive a DOI and are published in the SciViD Proceedings. The video is hosted on the SciViD platform with open access for broad dissemination.

  • Ethics and integrity:
    Disclose funding and conflicts of interest. State approvals and consent for human or animal studies where applicable. Respect patient privacy and institutional safety policies.


Production Workflow

  1. Submission: Manuscript + video script (and any optional assets) via the MiBAN 2026 submission portal.

  2. Review: Scientific and editorial assessment of the manuscript and proposed video plan.

  3. Decision & guidance: Conditional acceptance with editorial notes for filming, graphics, and narrative focus.

  4. Author production: Authors capture or compile footage and figures according to guidance (SciViD may provide lightweight templates and infographics).

  5. Editorial assembly: The SciViD team collaborates with authors to edit, narrate, and finalize the video article.

  6. Author approval: Final cut is shared for scientific verification.

  7. Publication: Video and companion text are released with DOI; metadata is optimized for discovery.


Technical Specifications (Recommended)

  • Length: 6–10 minutes (absolute maximum 12 minutes).

  • Resolution & format: 1080p (1920×1080), MP4 (H.264), 16:9 aspect ratio.

  • Audio narration: Clear voiceover at 48 kHz; avoid background music unless essential and license-cleared.

  • On-screen text: Large, high-contrast labels; SI units; readable fonts.

  • Graphics: Vector or high-resolution PNG; consistent color keys and legends across scenes.

  • Data fidelity: Use the same plots and statistics as the manuscript; note sample sizes and error bars on screen.


Accessibility and Compliance

  • Captions: Provide closed captions or a caption script (English).

  • Alt summaries: Supply a 100–150 word descriptive summary of key visuals.

  • Licenses: Authors must own or have permission for all media assets. Indicate any third-party material and its license.

  • Data and code: Include links to repositories when available to support reproducibility.


Author Benefits

  • Clarity and reproducibility: Visual demonstration of protocols, setups, and analysis pipelines.

  • Visibility and reach: Optimized metadata and open access increase discoverability across academic and educational platforms.

  • Attribution and impact: DOI-assigned video articles can be cited; SciViD provides author royalties for accepted video papers.


Deadlines (Tentative)

  • Abstract submission: TBA (2025)

  • Post-conference manuscript + video script submission: TBA (2026)

  • Final acceptance and video production window: approximately 4–6 weeks after acceptance


Special Showcase
Select SciViD video papers will be featured in the “Science in Action” showcase at MiBAN 2026, highlighting the most innovative and visually compelling contributions.
Questions about feasibility, filming tips, or asset preparation can be addressed via the submission portal. Clear, method-centric storytelling and accurate data presentation are the primary criteria for a successful SciViD video paper.

POST-CONFERENCE PUBLICATION PATHWAYS — MiBAN 2026

The Organizing Committee, in coordination with the Program Committee, Academic Advisory Board, and Industrial Advisory Board, oversees all publication options following MiBAN 2026. The committees will appoint a Publication Chair to manage timelines, templates, and compliance.

Participation & Presentations

  • All attendees are encouraged to submit an abstract for a 20-minute oral presentation.

  • Non-presenting participants are welcome to attend by registering and paying the conference fee (which helps cover venue hire, catering, banquet, and cultural program).

  • Both presenters and registered non-presenting participants may choose to submit a post-conference manuscript provided it fits scope and meets quality standards.


Outputs Available to All Registered Participants

  1. MiBAN 2026 Conference Proceedings (Text-Based)

    • Optional submission of Full Papers (5–6 pages) or Short Papers (1–3 pages) using the official templates.

    • Editorial/peer review for quality, clarity, and relevance; accepted papers appear in the MiBAN 2026 proceedings.
       

  2. SciViD Post-Conference Proceedings (Author-Choice Option)

    • Open to any registered participant (presenting or non-presenting) who wishes to publish a full paper.

    • Submissions undergo peer review; accepted papers receive a DOI and can include an optional SciViD Video Science companion to document methods and results visually for transparency and reproducibility.

    • This is not an invite-only track; it is an author-selected pathway designed to maximize visibility and impact.
       

  3. Partner-Journal Special Issues (Invite-Only)

    • The committees may coordinate Special Issues with field-relevant journals.

    • Invited authors prepare an extended version (typically ≥25% new content) and undergo the journal’s standard peer review.

    • Final publication decisions rest with the partner journals.


Licensing, Ethics & Non-Duplication

  • Authors must follow the licensing terms of each venue and avoid duplicate publication. If submitting related versions to multiple venues (e.g., MiBAN proceedings and a partner journal), ensure substantial new material, cite the earlier version, and obtain permissions where required (especially if a DOI-indexed SciViD version exists).

  • Disclose funding, conflicts of interest, and required ethics approvals; data/code availability statements are encouraged to support reproducibility.


How to Choose Your Path

  • Rapid archival within the event → MiBAN proceedings.

  • Indexed DOI record + optional video for global reach → SciViD proceedings (author-choice).

  • Field-journal audience with extended analysis → Partner-journal Special Issue (invite-only).

Detailed templates, submission portals, and timelines will be provided by the Publication Chair on the conference website.

RECORDED TALKS — MiBAN 2026
Policy & Eligibility

MiBAN 2026 is an in-person conference. Recorded talks are permitted only by exception (e.g., visa delays, illness, caring responsibilities, or other force-majeure circumstances) and require prior approval from the Organizing Committee in consultation with the Program Committee. This option is not available for convenience scheduling.

Request Process

  • Notify the conference helpdesk (email listed on the website) by TBA (2025) if you anticipate being unable to attend in person.

  • Briefly describe the circumstance and confirm that a co-author or designated proxy can be available on site or online for Q&A (recommended).

  • Approval decisions and instructions will be provided within ~7–10 days of the request.


Recording Requirements

  • Duration: 17–18 minutes (the remaining 2–3 minutes are reserved for Q&A moderated by the session chair).

  • Format: MP4 (H.264), 1080p, 16:9 aspect ratio; clear audio at 48 kHz; slides readable at standard projection distance.

  • Content integrity: identical scientific content to the accepted abstract; include title slide (title, authors, affiliations), method/results, conclusions, and an acknowledgments/data availability slide.

  • Accessibility (recommended): captions or a caption script in English; high-contrast labels; SI units and scale bars.

  • File naming: MiBAN2026_Session_TalkNo_Lastname.mp4.

  • Upload deadline: TBA (early January 2026) via the secure upload link provided after approval. A checksum or verification link will be returned upon successful upload.


Fees & Registration Changes

  • Approved recorded presentations may convert to a recorded-talk registration at a reduced rate (aligned with the “additional talk” fee tier).

  • If you have already paid the in-person rate, a partial refund (minus a small handling fee) will be processed after your file is validated.

  • All presenters must remain registered to retain their program slot.


On-Site Playback & Q&A

  • Recorded talks will be played at the scheduled time and in the assigned room to preserve the program’s flow.

  • A live Q&A is strongly encouraged: either a co-author attends in person or joins remotely for questions; alternatively, presenters may pre-submit written answers to likely questions for the session chair to read.

  • Session chairs may request slides or a short backup deck for clarification during Q&A.


Publication & Awards

  • Recorded talks accompanied by an accepted text-based full or short paper will be treated as formally presented and included in the MiBAN 2026 proceedings.

  • Authors may also choose the SciViD post-conference proceedings pathway (peer-reviewed, DOI-assigned, with optional Video Science companion) following the standard author-choice process.

  • Award eligibility: recorded talks are not eligible for Best Paper or Best Student Paper awards.


Important Notes

  • This policy does not apply to plenary or keynote presentations, which are expected to be delivered in person.

  • Detailed upload instructions, file-size limits, and the technical checklist will be posted on the conference website in late 2025.

  • By submitting a recorded talk, authors grant the conference permission for on-site playback and, if applicable, archival for internal QA (no public redistribution without author consent).
     

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INFORMATION FOR AUTHORS OF ACCEPTED PAPERS — MiBAN 2026

Presentation format. All accepted contributions (full and short papers) are scheduled as 20-minute oral talks within the technical program (≈15–17 min talk + 3–5 min Q&A). Inclusion in the MiBAN 2026 Conference Proceedings is available to registered participants who complete the required submissions by the stated deadlines.

Full Papers (5–6 pages)

  • Revisions. Please address all reviewer comments included in your decision email and prepare a clean, camera-ready PDF.

  • Final upload. Submit the revised manuscript by [TBA, 2026] via the MiBAN 2026 Submission Portal using the official template (Word/LaTeX).

  • Publication path. Once accepted and presented (in-person or approved recorded), full papers will be:

    • included in the MiBAN 2026 Conference Proceedings; and

    • **eligible—at the author’s choice—**for submission to the SciViD post-conference proceedings (peer-reviewed, DOI-assigned), with an optional SciViD Video Science companion.


Short Papers (1–3 pages)

  • Editorial check. Short papers undergo an editorial/technical review for clarity and formatting; major revisions are not required unless requested.

  • Proceedings. Published as submitted (template-compliant) in the MiBAN 2026 Conference Proceedings upon confirmation of registration and timely upload.

  • Indexing. Short papers are not DOI-indexed and are not eligible for SciViD video publication.


Registration Policy

  • Deadline. At least one author per paper must register by [TBA, 2025] to retain the presentation slot and proceedings inclusion.

  • Coverage. One registration covers one presentation; additional presentations require an extra fee (maximum two talks per presenter).


Important Notes

  • Presentation requirement. Accepted full papers must be presented (in-person or approved recorded) to be published in the proceedings.

  • Program roles. Plenary and keynote talks are by invitation and follow separate instructions from the Organizing and Program Committees.

  • Compliance. Submissions must follow the template, page limits (including figures/references), and ethical guidelines (COI, funding, approvals where applicable).


Preparing Your Final Full Paper (MiBAN & SciViD)

  • Templates. Use the official MiBAN proceedings template for the conference file and the SciViD proceedings template if you pursue the DOI pathway.

  • Figures & data. Provide high-resolution graphics (vector or ≥300 dpi), SI units, scale bars, error definitions, and consistent notation for reproducibility.

  • Video-ready assets (recommended). If planning a SciViD video companion, ensure figures, schematics, and stepwise protocols are clear enough for on-screen narration.

  • Submission roles. Upload via the portal under “Proceedings Author” and complete the required copyright/licensing forms.


Preparing for SciViD Video Paper (Optional, Author-Choice)

  • Pre-planning. Include a brief “Video Script” section in your manuscript outlining methods/results to demonstrate visually (shots, animations, key captions).

  • Editorial support. After acceptance to SciViD, editors provide guidance on narrative flow, graphics, and audio; lightweight production templates may be supplied.

  • Output. Published SciViD video papers receive a DOI, are openly accessible, and may be highlighted in the “Science in Action” showcase.


Questions about templates, uploads, or permissions will be addressed on the conference website and by the Publication Chair designated by the Organizing, Program, Academic Advisory, and Industrial Advisory committees.

SPECIAL SESSION PROPOSAL — MiBAN 2026

Overview
Prospective organizers are invited to propose Special Sessions for the International Conference on Microfluidics for Bio-, Agri- & Nano-Technologies (MiBAN 2026). Special Sessions spotlight emerging topics, enable focused discussion, and catalyze collaboration across research and industry.

Format

  • Duration: 120 minutes

  • Talks: 5–6 oral presentations, ~20 minutes each (talk + brief Q&A)

  • If you have >6 speakers, you may propose two linked sessions (each with 5–6 talks).


How to Propose

  • Submit a preliminary proposal using the Special Session Proposal Template (available on the conference website).

  • You may apply with a partial speaker list; the final roster is due by [TBA, 2025].

  • Proposals should include: session title, 150–250 word synopsis, topical fit with MiBAN tracks, organizers’ details (chair/co-chair), tentative agenda (talk titles or themes), and a brief diversity & inclusion plan.
     

Topical Fit & Approval

  • Sessions should align with MiBAN themes (Biotechnology & Medicine; Agriculture & Food Systems; Nanotechnology & Advanced Materials; Academia–Industry Collaboration & Innovation Pathways—including data/AI where relevant).

  • Proposals are normally approved when in scope; if clarification is needed, the Organizing Committee will contact proposers.


Diversity & Community Growth
Organizers are strongly encouraged to:

  • Invite speakers beyond conference committees;

  • Increase participation of women researchers, early-career scientists, and underrepresented regions;

  • Balance academia, industry, and government perspectives where appropriate.


Speaker Publication Options

  • SciViD Post-Conference Proceedings (author-choice): Any registered speaker may choose to submit a full paper (5–6 pages) for peer review; accepted papers receive a DOI and may include an optional SciViD Video Science companion.

  • Short Paper (1–3 pages) / Presentation-Only: Authors may present without a full paper; their abstract or short paper appears in the conference booklet (not indexed).


Submission Process (Papers)

  • Manuscripts are submitted via the MiBAN 2026 Submission Portal.

  • Authors must select the correct Special Session title from the drop-down menu to ensure proper allocation.


Minimum Threshold & Reassignment

  • Each Special Session must achieve ≥5 registered presentations.

  • Sessions falling below this threshold will not run as Special Sessions; their talks will be reassigned to regular tracks.


Policies & Registration

  • All participants—including Special Session organizers and speakers—must register.

  • MiBAN 2026 does not waive or discount registration fees for plenary speakers, session chairs, or committee members.

  • One registration covers one presentation; a second presentation by the same speaker requires an additional fee (maximum two talks per presenter).
     

By organizing a Special Session, you will help shape the scientific program, forge new collaborations, and advance MiBAN 2026 as a global flagship for translating microfluidic innovations from discovery to real-world impact.

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